JOB DESCRIPTION
Sovereign Trust (Malta) Limited is part of The Sovereign Group, which was founded in Gibraltar in 1987, growing into one of the world’s largest independent corporate and trust service providers. With a vast portfolio, The Sovereign Group currently oversees more than 20,000 structures, catering to a diverse clientele that includes companies, entrepreneurs, private investors, and high net worth individuals (HNWIs) and their families. The group proudly manages assets under administration surpassing £20 billion.
Sovereign Trust (Malta) Limited is looking to recruit a Front Office Administrator. Reporting to the Managing Director, you will be responsible for assisting all departments with the administration.
DUTIES
- Front office duties: Such as welcoming and assisting clients, receive and sort post, answering and forwarding calls, taking and delivering messages.
- Log, scan and electronically store all incoming and outgoing post.
- Keep the Boardroom and Meeting Rooms in good order.
- Assisting the Client Relationship team with the preparation of documents.
- Filling documents and keep updated the filling system.
- Archiving of documents advised by the Client Relationship team and Directors, keep the log updated for reference.
- To assist Directors of Sovereign Trust (Malta) Limited with any particulars, including printing of documents, booking hotels, flights, taxis etc.
- Assist with the organisation of the annual Sovereign Art Foundation’s Student Art Prize.
- Other tasks as may be requested by the Directors from time to time
Applicants should ideally possess:
- Previous experience in a similar position will be considered an asset but not essential
- Excellent communications skills in English, both written and verbal.
- To be organised and have a meticulous approach to work together with the ability to work within tight deadlines.
- Strong team player skills and the ability to work harmoniously with a diverse workforce.
- Good working knowledge of Office programs/tools
