Both Hong Kong companies and foreign companies that are registered in Hong Kong are required to have a registered office that is located in Hong Kong. Both must also appoint a company secretary.
A company secretary is the most senioradministrative officer of a private or public company or organisation. Their role is to ensure that the company complies with all standard financial and legal requirements in Hong Kong. If the company secretary is a natural person, he/she should ordinarily reside in Hong Kong. If the company secretary is a body corporate, its registered office or place of business should be in Hong Kong.
It is essential to know that your entities in Hong Kong are in good standing, that business decisions are accurately implemented and that necessary changes can be effected in a straightforward and timely manner. Sovereign will provide both a registered office address and serve as company secretary as part of its domiciliary services package.
As company secretary, Sovereign will take responsibility for:
- Maintaining the company’s records;
- Preparing and filing returns to the Hong Kong Companies Registry;
- Issuing reminders of accounting deadlines;
- Providing appropriate access to company records;
- Documenting routine changes, such as a change in director.
In addition we can offer board assistance and support in respect of: taking records of board and committee meetings, scheduling of meetings, setting of agendas and the circulation and the delivery of papers for a meeting, the arrangement and implementation of share transfers and changes in shareholding, or dividend distributions and capital contributions.
Finally, we can assist with the dissolution and liquidation of Hong Kong entities that are dormant or no longer required, whether it be the closure of a single entity or the closure of multiple branch and representative offices and companies across a range of jurisdictions.